Kalvisalai College Coe Erp
Kalvisalai College ERP is a powerful, all-in-one platform designed for modern colleges and universities. With 16 smart modules, it automates Admissions, Fees, Attendance, Exams, and core administrative tasks like HRMS, Library, Hostel, and Transport — making campus management faster and easier.
With features like Time Table Scheduling, Lesson Planning, Student Feedback, and a seamless Mobile App, Kalvisalai boosts productivity and enhances the student-faculty experience. Built-in NAAC and UGC/AICTE reports keep institutions fully compliant.
Our Mission: To empower institutions with innovative, future-ready technology that simplifies operations, elevates learning, and delivers unmatched value.
Kalvisalai Software Modules
Admission Management
- Online & offline candidate application portal
- Government roster & community quota engine
- Cut-off calculation & automated merit ranking
- Document vault & certificate verification
- Instant fee payment & roll number generation
- Automated SMS / email call letter alerts
Academic Management
- Department-wise course & syllabus tracking
- Automated timetable generator with clash detection
- Faculty workload & lecture hour distribution
- Digital lesson planning & completion audits
- Elective paper selection & student batching
- Academic calendar & event scheduling
Student Profile
- 360-degree comprehensive student dossier
- Smart barcode / RFID identity card generation
- Section allotment & batch promotion
- Scholarship disbursal & fee concession tracking
- Document archive for certificates & TCs
- Disciplinary incident & counseling logs
Fee Management
- Course & quota-wise multi-head fee structures
- Online payment gateway (UPI, QR, Netbanking)
- Scholarship & fee concession adjustments
- Installment schedules & late fee automation
- Instant e-receipt generation & SMS alerts
- Daily collection ledgers & bank reconciliation
Attendance Management
- Biometric, RFID & mobile app attendance
- Hour-wise & subject-wise lecture tracking
- Automated condonation & eligibility calculation
- Direct sync with examination hall ticket system
- Real-time absence SMS alerts to parents
- OD & medical leave adjustment workflows
Staff Profile
- Comprehensive digital staff service registers
- Faculty research publication & patent repository
- Biometric daily attendance & shift scheduling
- Multi-tier online leave application & approval
- Teaching workload & timetable allocation
- AICTE / UGC faculty cadre ratio compliance
Payroll Management
- Pay scale & allowance configuration (DA, HRA)
- Biometric attendance sync with leave deductions
- EPF, ESI, Professional Tax & TDS compliance
- Staff loan & advance recovery management
- One-click direct bank transfer file creation
- Encrypted digital payslips via email & app
Library Management
- Barcode & RFID automated issue / return desk
- Web-OPAC online book search & reservation
- Book accessioning & barcode label printing
- Automated overdue fine calculation & billing
- Journal, periodical & e-resource subscriptions
- Digital question paper & thesis repository
Hostel Management
- Multi-block room inventory & bed allotment
- Online room change & vacating clearance
- Mess attendance & automated mess billing
- Biometric gate pass & night-out permissions
- Warden digital leave approval workflows
- Instant SMS alerts to parents on gate exit
Transport Management
- Bus route planning & stop-wise fee mapping
- Live GPS vehicle tracking & speed monitoring
- QR-coded digital bus pass issuance
- Fuel efficiency logs & vehicle maintenance
- Driver duty roster & license compliance
- Parent mobile app for bus arrival alerts
Gate Pass System
- Student digital gate pass with mentor approvals
- Visitor registration with photo & OTP verify
- QR code scanning at security entry & exit gates
- Material inward / outward gate pass management
- Real-time campus occupancy security dashboard
- Automated exit alert notifications to parents
Event Management
- Centralized college event calendar & schedules
- Seminar hall & auditorium reservation system
- Online symposium & workshop registration
- Budget approval & sponsorship tracking
- Automated event circulars & push notifications
- NAAC geotagged event photo & report vault
Office Management
- Digital tapal inward & outward correspondence
- Official circular creation with principal sign
- Inter-departmental memo routing & tracking
- University & government file archive
- Bonafide & official letter generation
- Administrative file tracking & audit trails
Certificate Management
- Automated Transfer Certificate (TC) generation
- Bonafide, conduct & course completion certificates
- Customizable layouts with digital signatures
- Tamper-proof QR code verification for employers
- Online student certificate application desk
- Serial numbered certificate dispatch register
Store & Lab Inventory
- Department purchase indents & online approvals
- Vendor quotation comparison & PO generation
- Goods Receipt Note (GRN) & inward register
- Lab equipment & computer asset barcode tagging
- Chemicals & stationery consumable issue tracking
- Equipment AMC maintenance & physical stock audits
Student Mentoring System
- Automated faculty mentor-mentee batch allocation
- Confidential student counseling session logs
- Real-time attendance shortage & mark failure alerts
- Career guidance & skill development goal tracking
- Parent-mentor meeting records & follow-up points
- NAAC Criterion 2 compliance reports
Online Feedback & SSS
- Confidential student feedback on faculty teaching
- Curriculum & syllabus feedback from stakeholders
- NAAC 20-question Student Satisfaction Survey (SSS)
- Automated graphical scorecards & radar charts
- IQAC Action Taken Report (ATR) compilation
- Hall ticket lock until feedback submission
Grievance & Anti-Ragging Portal
- Confidential online student grievance submission
- Anti-ragging, ICC & Equal Opportunity cell routing
- Time-bound committee review with SLA escalation
- Hearing minutes & evidence file repository
- Action Taken Report (ATR) documentation
- UGC / AICTE annual compliance audit returns
Autonomous Curriculum & BoS
- Autonomous regulation versioning & setup
- Board of Studies (BoS) resolution archive
- Choice Based Credit System (CBCS / NEP 2020)
- Elective paper bucket & credit mapping
- Question paper blueprint & mark ratio setup
- Passing minimum & grace mark rule engine
OBE & CO-PO Attainment
- CO, PO & PSO definition for all programs
- Bloom's taxonomy tagging for exam questions
- Internal test question-wise CO mapping
- Direct attainment calculation (Internal + End Sem)
- Indirect attainment via course exit surveys
- One-click NBA SAR & NAAC Criterion 2 reports
AI Exam Scheduling & Hall Allotment
- AI-predicted conflict-free timetable scheduling
- Regular & arrear backlog student clustering
- Automated hall capacity optimization across campus
- Anti-copying randomized seating arrangement
- Invigilator duty roster & squad deployment
- Hall ticket auto-sync with QR verification
Autonomous Student CoE Portal
- Regular & arrear examination online registration
- Integrated autonomous exam fee payment gateway
- Download Hall Tickets with photo & QR verification
- Attendance condonation verification & fees
- Instant semester results & grade breakdowns
- Online application for script photocopy & revaluation
Question Paper Bank & Scrutiny
- External & internal question paper setter portal
- Blueprint-driven multi-set automated generation
- Confidential Board of Scrutiny (BoS) moderation
- AES-256 encrypted digital question paper storage
- Time-locked OTP decryption for exam superintendents
- Watermarked in-house examination printing logs
CIA Internal Exam & Practical
- Unit test, mid-term & model examination schedules
- Online CIA mark entry with deadline lockouts
- Lab practical & project viva external mark uploads
- Automated weightage & best-of-tests calculation
- Remedial coaching candidate identification
- Instant internal score SMS notifications to parents
Online Valuation System
- 3 Modes: Without AI, With AI Proctor, Full-screen Kiosk
- AI webcam face matching (>=75%) & multi-person alerts
- Barcode Dummy Numbering & 25-sheet bundle grouping
- Bulk ZIP scanned PDF upload with integrity check
- On-screen digital annotation & mark auto-calculation
- Dual PDF audit trail: Original vs Valuated PDF
ABC & APAAR ID Integration
- DigiLocker API integration for 12-digit APAAR ID creation
- Automated semester credit transfer to Academic Bank of Credits
- SWAYAM, NPTEL & inter-institutional credit transfer mapping
- National Academic Depository (NAD) digital certificate push
- Exam hall ticket eligibility gating based on active APAAR ID
- Audit-ready compliance reports for NAAC Criteria 1 & 2
Online Exam System (CBT)
- MCQ, descriptive & coding online test engine
- Randomized question & option order shuffling
- Browser window lockdown & tab-switch prevention
- Automated instant scoring & answer key analytics
- AI webcam proctoring for remote assessments
- Network fail-safe auto-recovery during tests
Results & Revaluation System
- Passing Board moderation & grace mark engine
- Instant high-speed online result publication
- Semester grade cards with SGPA & CGPA metrics
- Online application for answer script photocopy
- Revaluation workflow with external reviewer re-mark
- Revised mark statement generation & audit gazettes
Consolidated Marksheets & Degree
- Consolidated Mark Sheet (CMM) with overall CGPA
- Provisional & departmental rank certificates
- Tamper-proof QR code & micro-text verification
- Graduation credit audit & eligibility check
- Degree candidate data transmission to parent university
- Graduation Day ceremony registry & records
Dynamic Website Integration
- Website content auto-loaded directly from ERP database
- Live online admission forms & fee payment links
- Faculty directory auto-updated from HRMS staff profile
- Real-time circulars, timetables & exam results feeds
- Campus event galleries & news bulletin auto-sync
- Mandatory NAAC / AICTE statutory disclosure pages
Learning Management System (LMS)
- Course & unit-wise lecture notes, PPTs & video lectures
- Digital student assignment submission & grading
- Chapter-end online quizzes & self-assessment tests
- Faculty-student doubt clearing discussion forums
- Live online class integration (Google Meet, Zoom)
- Mobile-friendly student learning app access
Admission CRM & Leads
- Multi-channel lead capture from web & walk-in inquiries
- Automated lead assignment to admission counselors
- Call logs, follow-up alerts & counselor history
- Automated WhatsApp brochures & fee schedule delivery
- Application funnel tracking from inquiry to admission
- One-click conversion into permanent ERP student profile
Training & Placement Cell
- Corporate recruiter database & campus drive scheduling
- Automated candidate eligibility filtering (CGPA & arrears)
- Standardized student resume builder from ERP profile
- Multi-round interview shortlist & attendance tracking
- Job offer letter & salary package (LPA) records
- NAAC Criterion 5 placement statistics & analytics
Alumni Network Portal
- Online alumni registration & verified graduate directory
- Batch-wise, department-wise & chapter networking
- Annual alumni meet registration & event ticketing
- Alumni mentorship & student career referral desk
- Online donation & endowment contribution gateway
- NAAC Criterion 5.4 alumni contribution audit reports
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...