Kalvisalai Kalvisalai Deemed Erp
Kalvisalai Deemed University ERP is an elite, all-in-one institutional governance platform designed exclusively for unitary and multidisciplinary Deemed-to-be Universities. Running across diverse academic streams on a single campus—including Engineering & Technology, Allied Health & Medical Sciences, Arts & Science, Law, and Management—it unifies institutional governance into a single cohesive digital powerhouse.
Architected from the ground up for National Education Policy (NEP 2020) compliance, Kalvisalai supports seamless Multiple Entry and Exit awards, Academic Bank of Credits (ABC) & APAAR ID synchronization, and cross-faculty CBCS electives. With an ultra-secure in-house Controller of Examinations (CoE) featuring AI-scheduled timetables and Digital On-Screen Evaluation (OSES), combined with an intensive Ph.D. research lifecycle, patent management, and startup incubation (TBI) hub, Kalvisalai equips your university for NAAC A++ accreditation and top-tier NIRF rankings.
Kalvisalai Software Modules
Multidisciplinary Admission CRM
- Unified lead capture across Engineering, Health, Law & Arts
- Entrance exam ranking & statutory quota allocation
- Digital document scrutiny & eligibility validation
- Multi-round counseling & live seat matrix tracking
- Integrated online fee collection & instant admission letters
- Automated SMS, WhatsApp & email applicant engagement
Multi-School Hierarchy
- Hierarchical tree for Faculties, Schools & Departments
- Granular role-based permissions for Deans and HoDs
- Cross-school curriculum mapping & joint faculty allocation
- Board of Studies (BoS) minutes & regulation tracking
- Workload calculation & statutory faculty-student ratios
- Executive governance dashboard for University Leadership
Unified Fee & Scholarship Engine
- Multi-faculty fee slabs for Engg, Allied Health, Law & Arts
- Multi-gateway online payment with zero-touch reconciliation
- Government & institutional scholarship disbursement ledgers
- Custom installment schedules with automated reminder alerts
- Automated fine computation & digital No-Dues clearance
- Real-time Tally / SAP financial data synchronization
Smart Campus Attendance
- Biometric, RFID card & mobile GPS-geofenced punching
- Subject-wise, lab session & clinical ward attendance
- Automated UGC 75% threshold & exam eligibility calculation
- Instant WhatsApp & SMS alerts to parents on student absence
- Online Duty Leave (OD) & medical leave regularization
- Faculty absence monitoring with automated substitution
Central Digital Library
- Unified multi-branch cataloging with MARC21 & Z39.50
- RFID / Barcode self-checkout kiosks & security gates
- Remote SSO access to IEEE, ScienceDirect & Scopus journals
- KOHA ILS, NDLI & Shodhganga dissertation integration
- Automated renewal, due alerts & digital fine collection
- NAAC Criterion 4 audit reports & footfall heatmaps
Hostels & Multi-Mess
- Block, floor & room inventory with AC/Non-AC pricing
- Biometric night curfew roll-call with warden escalation
- Digital out-pass approvals with two-way parent verification
- Multi-mess dining, diet booking & mess rebate calculation
- Room maintenance ticketing (electrical, plumbing, Wi-Fi)
- Asset damage checks & end-of-year caution deposit refunds
Fleet Logistics & GPS
- Multi-route planning with stage-wise transport fee slabs
- Real-time GPS vehicle tracking with live ETA notifications
- RFID/QR boarding pass authentication at bus entry points
- Driver KYC, RTO fitness certificates & insurance renewals
- Fuel sensor integration, mileage audits & servicing logs
- Geofence breach alerts & instant in-app SOS emergency triggers
UGC 7th Pay HRMS
- UGC 7th Pay matrix with AGP & DA escalation tables
- Clinical, medical & research allowance management
- Biometric attendance integration with automated loss of pay
- Statutory compliance for EPF, ESI, NPS & Professional Tax
- Automated TDS tax calculations & downloadable Form-16
- Digital encrypted payslip delivery to faculty mobile app
Faculty PBAS & CAS
- Automated UGC PBAS / API score computation
- Scopus & UGC-CARE indexed publication verification
- Funded research grant & patent score tracking
- 360-degree feedback from students, peers and Deans
- Multi-tier digital Screening Committee review workflow
- Automated exports for NAAC Criterion 2 & NIRF metrics
Student Mentoring & Proctorial
- Automated mentor-mentee batch allotment (1:15 ratio)
- Confidential session logs & remedial action milestones
- Early warning alerts for attendance deficits & low test marks
- Professional psycho-social & career counseling records
- Structured parent communication logs with SMS updates
- Complete documentary evidence for NAAC Criterion 5
Campus Health Centre
- Digital student health cards with blood group & allergy tags
- Doctor OPD consultations with Electronic Health Records (EHR)
- Campus pharmacy inventory & automated medicine expiry alerts
- Emergency triage, ward admission & ambulance tracking
- Medical fitness certification for attendance condonation
- HIPAA-compliant health records and privacy protection
Smart Lab & Facility Booking
- Online reservation for advanced instruments (SEM, XRD, NMR)
- Aerospace hangar, simulator & multimedia studio scheduling
- Equipment calibration schedules & breakdown ticketing
- Internal scholar vs. external consultancy billing rates
- Chemical inventory, consumables & hazardous material safety
- Equipment utilization metrics for DST-FIST and NIRF audits
Campus Security & Gate Pass
- Visitor registration with photo capture & QR badge printing
- Hostel student out-pass validation synchronized with wardens
- Material inward / outward passes with digital approval trails
- Vehicle license plate scanning & entry log archives
- Contractor & construction labor biometric check-in
- Real-time campus occupancy & perimeter surveillance logs
Grievance & Anti-Ragging
- Confidential & anonymous complaint filing channels
- Dedicated portals for SGRC, Anti-Ragging & POSH/ICC
- Automated routing with statutory resolution SLA countdowns
- Digital UGC anti-ragging affidavit submission & archives
- Hearing documentation & Action Taken Report (ATR) tracking
- Ombudsperson escalation & UGC mandatory compliance exports
NEP Multiple Entry-Exit
- Full NEP 2020 credit framework configuration
- Automated exit awards: Certificate, Diploma, Degree & Honours
- Re-entry credit mapping & bridge course evaluation
- 4th-year Honours with Research thesis tracking
- Internship & community engagement credit integration
- QR-coded DigiLocker-compliant exit credentials
ABC & APAAR ID Integration
- Direct API integration with DigiLocker & APAAR Registry
- Automated semester credit push to student ABC accounts
- Inter-university credit transfer verification workflow
- SWAYAM & NPTEL MOOCs credit equivalence mapping
- Zero-touch National Academic Depository (NAD) grade push
- Automated MoE & UGC compliance verification reports
Cross-Faculty CBCS & Minors
- Cross-school open electives across Engineering, Health & Arts
- Minor Degree curriculum tracks (18-20 specialized credits)
- Honours Degree tracks with advanced departmental research
- Automated prerequisite checks & CGPA-merit seat allocation
- AI cross-department timetable synchronization without clashes
- Consolidated grade cards reflecting Major & Minor accolades
OBE & CO-PO Attainment
- Hierarchical PEO, PO, PSO and CO curriculum mapping
- Bloom's cognitive level (L1-L6) question tagging
- Question-wise marks entry with automated CO calculation
- Direct attainment computation from continuous & term exams
- Indirect attainment via student exit & course feedback surveys
- Ready-to-upload attainment matrices for NBA & NAAC reviews
AI Exam Timetable
- Genetic algorithm engine for 100% clash-free schedules
- Simultaneous regular, arrear & open elective exam handling
- Optimized prep gap distribution between demanding subjects
- Classroom & exam hall seating capacity balancing
- Invigilation duty allocation with workload fairness
- Single-click push to student mobile app & WhatsApp
Question Bank & Moderation
- Encrypted paper setter portal with 2FA & masked credentials
- Question authoring with mandatory Bloom's & CO tagging
- Board of Moderation workflow for scrutiny & syllabus review
- Automated blueprint-based paper generation with randomizer
- AES-256 bit encryption & watermarked high-security printing
- Integrated setter honorarium billing & direct bank transfer
Student Exam Portal
- Student self-service regular & arrear subject registration
- Automated exam fee computation with instant payment gateway
- Automated eligibility gating on attendance & fee clearance
- Anti-counterfeit QR-coded digital hall ticket generation
- Continuous Internal Assessment (CIA) review portal
- Hall assignment, session timings & guideline notifications
Barcoded Seating Allotment
- AI randomizer pairing adjacent students with different exams
- Automated printable room seating charts & desk labels
- Encrypted barcode & QR dummy numbering on answer scripts
- Faculty invigilator roster with equitable shift distribution
- Mobile barcode scanning for hall candidate check-in
- Unused script reconciliation & CoE vault audit logs
Digital On-Screen Valuation
- High-speed booklet scanning with automated identity masking
- Evaluator screen interface with digital annotations & stamps
- Automated total calculation eliminating retotalling errors
- Mandatory unmarked page alerts preventing missed questions
- Chief Examiner second valuation for score discrepancies (>15%)
- Real-time evaluator speed tracking & remuneration vouchers
Grading & Result Processing
- UGC 10-point scale: O, A+, A, B+, B, C, P, F configuration
- Statistical relative grading with bell-curve standard deviation
- Zero-error CIA and semester exam mark aggregation
- Passing Board grace mark rules with complete audit trails
- Automated SGPA and cumulative CGPA computation
- Instant portal & mobile app publishing with candidate access
Revaluation & Photocopy
- Online student application for answer script PDF photocopy
- Integrated revaluation & retotalling fee payment gateway
- Secure digital watermarked script delivery to student portal
- Blind third-party evaluation ensuring complete neutrality
- Automated best-of-two mark adoption & grade card revision
- Automatic fee refund triggers when marks increase > 15%
Convocation & Degree Vault
- Automated degree eligibility audit & rank holder merit lists
- In-Person / In-Absentia convocation registration & gown fees
- Ceremony presentation sequence & protocol management
- Tamper-proof printing: micro-text, guilloche & dynamic QR
- Instant public employer verification portal via certificate QR
- Direct API synchronization with DigiLocker and NAD vault
Ph.D. Research Lifecycle
- Ph.D. entrance tests, interviews & supervisor quota limits
- Pre-Ph.D. coursework credit registration & examinations
- Doctoral Committee / RAC half-yearly progress tracking
- JRF / SRF fellowship attendance & stipend disbursals
- Synopsis submission with Scopus publication benchmarks
- Foreign / Indian examiner thesis review & viva scheduling
Patent & IPR Cell
- Invention Disclosure Form (IDF) workflow & IPR committee review
- IPO, USPTO & PCT patent filing lifecycle status tracking
- FER hearing deadlines & patent attorney consultation logs
- Copyright, trademark & industrial design registry
- Commercial technology transfer agreements & royalty sharing
- Audited patent data exports for NAAC Criterion 3 and NIRF
Startup Incubation Hub (TBI)
- Startup proposal application intake & expert screening juries
- Milestone tracking: Ideation, PoC, Prototype & Market Launch
- University seed funding disbursements & utilization proofs
- Co-working desk, fab-lab & equipment reservation scheduling
- Industry mentor matching & bi-weekly consultation logs
- Direct data feeds for ARIIA ranking & NISP compliance
Funded Projects & Seed Grants
- Extramural proposal lifecycle: DST, SERB, ICMR, ISRO & DBT
- Sanction order setup with line-item budget locking
- Project Assistant & JRF recruitment, attendance & stipend
- Purchase requisitions linked directly to sanctioned heads
- Automated Utilization Certificates (UC) & SOE generation
- University seed grant applications, reviews & disbursements
NAAC SSR Automation
- Continuous data harvesting across all modules for Criteria 1-7
- Auto-generation of official NAAC SSR Excel templates
- Geo-tagged, date-stamped digital proof & photo lockers
- Instant Data Validation & Verification (DVV) document zip files
- IQAC minutes, AQAR reports & action-taken tracking
- Predictive CGPA simulator identifying criterion score gaps
NIRF & Ranking Intelligence
- Automated NIRF metric synthesis: TLR, RPC, GO, OI & PR
- Live Scopus / Web of Science publication & citation analytics
- Placement median salary & higher study progression tracking
- Regional diversity & gender inclusion ratio calculation
- Predictive What-If simulation modeling ranking movements
- Automated NBA SAR report generation for all programs
MoUs & International Affairs
- Central digital archive for corporate & global university MoUs
- Activity logging: Joint seminars, internships & live projects
- International student admission, FRRO compliance & visas
- Semester abroad & dual-degree credit validation workflows
- Automated renewal alerts based on functional outcomes
- 100% compliant documentation for NAAC Criterion 3.7
Alumni & Endowment Vault
- Global searchable alumni directory with LinkedIn profile sync
- Industry mentorship network connecting seniors with alumni
- Chapter meet registrations, reunion ticketing & photo vaults
- Distinguished Alumni Awards & Hall of Fame showcases
- Endowment campaigns, lab sponsorships & student scholarships
- Automated 80G tax certificates & NAAC Criterion 5 reports
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...