Kalvisalai University Management System
Kalvisalai ERP offers a comprehensive cloud-based solution for managing university operations efficiently through advanced digital technologies. Our system automates key tasks such as student registration, admissions, fee collection, examinations, online result publication, course degrees, audits, finance, and accounts management.
As a robust ERP solution, Kalvisalai streamlines university operations, providing features like fee management, admissions, payroll, curriculum management, exam administration, online evaluation, and classroom training. With Kalvisalai, universities can leverage the power of digital automation to enhance their operational effectiveness.
Kalvisalai Software Modules
Admission Management
- Multi-tier entrance exam & merit ranking
- Govt roster & category quota management
- Multi-round online counseling & seat matrix
- Document verification & eligibility checks
- Department-wise student enrollment
- SMS & Email admission alerts
Academic Management
- Multi-disciplinary department governance
- Choice Based Credit System (CBCS & NEP 2020)
- Program curriculum & open elective mapping
- Central university academic calendar
- Faculty workload & lecture tracking
- Outcome-Based Education (OBE) metrics
Student Profile
- 360-degree comprehensive student dossier
- Smart digital ID cards with barcode / RFID
- Department transfer & batch management
- Disciplinary records & scholarship tracking
- Integrated document repository
- Alumni transition & graduation records
Fee Management
- Multi-head fee structuring per department
- Research grant & scholarship adjustments
- Payment gateway (UPI, Netbanking, Cards)
- Automated receipt generation & ledgers
- Installment plans & concession approvals
- Departmental revenue audit reports
Attendance Management
- Biometric, RFID & mobile app attendance
- Subject-wise & period-wise tracking
- Automated condonation calculation
- Direct sync with Controller of Examination (CoE)
- Real-time absence alerts to students
- Faculty lecture attendance verification
Library Management
- Central & departmental library unification
- Web-OPAC online book search & reservation
- Barcode & RFID automated issue & return
- E-journal & digital thesis repository
- Overdue fine calculation & payment
- Subscription & inter-library loan tracking
Hostel Management
- Multi-block hostel & room inventory allocation
- Digital warden approval & room change requests
- Mess attendance & automated mess billing
- Student biometric gate pass & night-out logs
- Visitor entry monitoring & parent alerts
- Hostel asset & room maintenance logs
Transport Management
- Fleet route optimization & campus shuttles
- GPS live vehicle tracking & speed alerts
- Student & staff bus pass issuance with QR
- Fuel consumption & maintenance schedules
- Driver roster & license compliance
- SOS emergency alert integration
Payroll Management
- UGC / 7th Pay Commission salary scale processing
- Professor & faculty recruitment applicant portal
- Biometric leave management & leave encashment
- EPF, ESI, gratuity & statutory TDS deductions
- Automated payslip generation & bank transfer
- Annual performance appraisal & API scoring
Research & PhD Portal
- Research scholar enrollment & supervisor allocation
- Doctoral Committee (DC) / RAC meeting tracking
- Research grant disbursement & expenditure audits
- Synopsis & thesis submission repository
- Plagiarism check clearance & reviewer assignment
- Online Viva Voce scheduling & result declaration
NAAC & NIRF Management
- Automated multi-department data aggregation
- Criterion-wise NAAC Self-Study Report (SSR) builder
- NIRF ranking data compilation & verification
- NBA, AICTE & UGC mandatory disclosure reports
- Real-time quantitative metric KPI dashboard
- Central evidence & document audit vault
Dynamic Website & App
- Central university website content management
- Department-wise micro-sites & event calendars
- Real-time circulars, tenders & press release publishing
- Unified mobile app for Android & iOS
- Push notifications for students & faculty
- Emergency announcements & campus noticeboard
Affiliation & Inspection Portal
- Online annual affiliation application & fee deposit
- College infrastructure & staff verification
- Inspection committee formation & geotagged site reports
- Sanctioned course intake & seat approval tracking
- Faculty approval & qualification endorsement
- University syndicate affiliation resolution tracking
Store & Lab Inventory
- Department purchase indents & multi-level approvals
- Vendor quotation comparison & purchase order (PO)
- Central store Goods Receipt Note (GRN) & stock ledger
- Research lab equipment & computer asset barcode tagging
- Chemicals, glassware & stationery consumable tracking
- Equipment AMC maintenance & annual physical stock audits
Student Mentoring System
- Automated faculty mentor-mentee batch allocation
- Confidential student counseling session logs
- Real-time attendance shortage & mark failure alerts
- Career guidance & skill development goal tracking
- Parent-mentor consultation records & follow-up points
- NAAC Criterion 2 compliance reports
Online Feedback & SSS
- Confidential student feedback on faculty teaching
- Curriculum & syllabus feedback from stakeholders
- NAAC 20-question Student Satisfaction Survey (SSS)
- Automated graphical scorecards & radar charts
- IQAC Action Taken Report (ATR) compilation
- Hall ticket lock until feedback submission
Grievance & Anti-Ragging Portal
- Confidential online student grievance submission
- Anti-ragging, ICC & Equal Opportunity cell routing
- Time-bound committee review with SLA escalation
- Hearing minutes & evidence file repository
- Action Taken Report (ATR) documentation
- UGC / AICTE annual compliance audit returns
Admission CRM & Leads
- Multi-channel lead capture from web & walk-in inquiries
- Automated lead assignment to admission counselors
- Call logs, follow-up alerts & counselor history
- Automated WhatsApp brochures & fee schedule delivery
- Application funnel tracking from inquiry to admission
- One-click conversion into permanent ERP student profile
Central Training & Placement
- Corporate recruiter database & campus drive scheduling
- Automated candidate eligibility filtering (CGPA & arrears)
- Standardized student resume builder from ERP profile
- Multi-round interview shortlist & attendance tracking
- Job offer letter & salary package (LPA) records
- NIRF & NAAC Criterion 5 placement statistics
Alumni Network Portal
- Online alumni registration & verified graduate directory
- Batch-wise, department-wise & global chapter networking
- Annual alumni meet registration & event ticketing
- Alumni mentorship & student career referral desk
- Online donation & endowment contribution gateway
- NAAC Criterion 5.4 alumni contribution audit reports
Learning Management System (LMS)
- Course & unit-wise lecture notes, PPTs & video lectures
- Digital student assignment submission & grading
- Chapter-end online quizzes & self-assessment tests
- Faculty-student doubt clearing discussion forums
- Live online class integration (Google Meet, Zoom)
- Mobile-friendly student learning app access
Gate Pass System (VMS)
- Student digital gate pass with mentor approvals
- Visitor registration with photo & OTP verify
- QR code scanning at security entry & exit gates
- Material inward / outward gate pass management
- Real-time campus occupancy security dashboard
- Automated exit alert notifications to parents
Certificate Management
- Automated Migration Certificate generation
- Bonafide, conduct & course completion certificates
- Customizable layouts with digital registrar sign
- Tamper-proof QR code verification for authorities
- Online student certificate application desk
- Serial numbered certificate dispatch register
AI Exam Scheduling & Hall Allotment
- AI-predicted conflict-free timetable scheduling
- Multi-regulation, elective & backlog/arrear handling
- Automated room & hall capacity optimization
- Anti-copying randomized seating arrangement
- Hall ticket auto-sync with photo & QR verification
- Invigilator & flying squad duty auto-allotment
Online Valuation System
- 3 Modes: Without AI, With AI Proctor, Full-screen Kiosk
- AI webcam face matching (>=75%) & multi-person alerts
- Barcode Dummy Numbering & 25-sheet bundle grouping
- Bulk ZIP scanned PDF upload with integrity check
- On-screen digital annotation & mark auto-calculation
- Dual PDF audit trail: Original vs Valuated PDF
OBE & CO-PO Attainment
- CO, PO & PSO definition for all university programs
- Bloom's taxonomy tagging for exam questions
- Internal test question-wise CO mapping
- Direct attainment calculation (Internal + End Sem)
- Indirect attainment via graduate exit surveys
- One-click NBA SAR & NAAC Criterion 2 reports
Affiliated Colleges CoE Portal
- Dedicated secure dashboard for each affiliated college
- Student nominal rolls & exam candidate verification
- College-level exam fee reconciliation & payment
- Hall ticket distribution & attendance sheet download
- Question paper dispatch tracking & receipt logging
- Direct communication link with University Controller
CoE Curriculum & Regulations
- Central repository for regulations & syllabi
- Uniform subject codes & credit definition
- Open elective & non-major elective mapping
- Question paper pattern & marks distribution setup
- Passing minimum criteria & grace mark rules
- Board of Studies (BoS) curriculum approvals
Internal Marks & Attendance Entry
- Time-locked online internal assessment entry
- Practical, viva & project work mark uploads
- Attendance eligibility & condonation verification
- Strict freeze & lock dates with fine penalties
- Principal digital signature & endorsement
- Real-time mark moderation & normalization
Student CoE Exam Portal
- Unified login for university & affiliated college students
- Regular & arrear examination registration
- Integrated exam fee payment gateway
- Download Hall Tickets with photo, barcode & seat info
- View semester results & marksheet breakdown
- Online application for script viewing & revaluation
Question Paper Bank & e-Delivery
- Confidential QP authoring with mathematical equations
- Blueprint-driven multi-set automated generation
- Scrutiny board moderation & encrypted storage
- Morning-of-exam encrypted digital transmission
- Time-locked OTP & biometric center release
- Watermarked printing at approved exam centers
Online Exam System (CBT)
- MCQ, descriptive & coding online test engine
- Randomized question & option order shuffling
- Browser window lockdown & tab-switch prevention
- Automated instant scoring & answer key analytics
- AI webcam proctoring for remote assessments
- Network fail-safe auto-recovery during tests
Results & Revaluation System
- Ultra-fast, high-concurrency online result publishing
- Individual digital marks statements & grade cards
- Online application for retotalling & photocopy
- Revaluation workflow with external reviewer re-mark
- Automated fee collection & revaluation status tracker
- Revised mark consolidation & updated gazette release
Convocation & Digital Degree
- Consolidated Mark Sheet (CMM) & provisional certificates
- High-security tamper-proof degree certificates
- Micro-lettering, QR code & blockchain verification
- Convocation ceremony registration & token allocation
- Seamless National Academic Depository (NAD) sync
- Instant student verification via DigiLocker
Distance Study Centre Portal
- Study Centre / LSC registration & accreditation
- Dedicated center coordinator login & dashboard
- Student batch allotment & PCP class planning
- Study center commission & revenue distribution
- Center inspection & performance monitoring
- Central university announcements & guidelines
Distance Admission & Enrollment
- Direct student online admission or center-assisted entry
- Automated eligibility verification & fee payment
- Permanent Enrollment Number (PRN) generation
- Digital student ID card with barcode
- Study center transfer & batch migration
- Bulk onboarding with SMS / email notifications
SLM Inventory & Dispatch
- Printed study book inventory & warehouse management
- Barcode-scanned postal / courier dispatch tracking
- Integration with India Post & private couriers
- Student tracking dashboard for parcel status
- Digital e-SLM & audio/video lecture repository
- Study material replenishment alerts
Distance Assignment Evaluation
- Academic counselor recruitment & allotment
- Continuous Internal Assessment (CIA) assignment upload
- Online student assignment submission portal
- Counselor digital marking & feedback entry
- Automated synchronization of assignment marks to CoE
- Personal Contact Program (PCP) attendance logging
Distance Fee Collection
- Semester / annual program fee collection
- Exam fee split & late fee penalty automation
- Online payment gateways (UPI, Cards, Netbanking)
- Study center revenue share & commission settlement
- Instant digital receipt generation & ledger records
- Installment payment approvals & defaulter tracking
Distance Student Self-Service Portal
- Dedicated portal for remote & working professional learners
- View PCP class schedules & counseling center details
- Download digital e-SLMs, hall tickets & mark statements
- Track postal book dispatch & fee payment receipts
- Submit assignments & check evaluated grades
- Integrated student helpdesk & grievance redressal
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...
Kalvisalai College ERP has simplified our daily tasks, helping us focus on what matters most – student success. Kudos to the team!
We are very Satisfied in Whole ERP exsecially CoE. Thanks Team. - Principal
Our faculty and students are impressed by the ease of use and efficiency. The Kalvisalai team's dedication shows in every feature!
The software has truly transformed our operations. Thanks to the Kalvisalai team for their innovation and constant support!
Moving to the mobile-based ERP system has been a great decision. It is very user-friendly, easy to navigate, and allows us to access importa...